Introducing OneAccess: Centralized User Management for Multisite, Multi-Brand, and Enterprise WordPress Networks

OneAccess is a centralized WordPress user management plugin purpose-built for OnePress, our framework for organizations managing multi-brand, regional, and multilingual WordPress networks with shared governance but local autonomy. Here is the GitHub repo.

With OneAccess, you can create and manage users on a central WordPress governing site (or source site), and provision them across any number of other WordPress sites (standalone or traditional multisite WordPress network), with full control over:

• Role assignments per site
• Profile update approvals
• User access and permissions
• Bulk operations across your entire network

Whether you’re managing a global enterprise with dozens of brand sites or running multiple digital properties under the same umbrella, OneAccess ensures that your user management is centralized, secure, and scalable, no matter how large your network grows.

How It Works

1. Set Up Your Network

Install OneAccess on your governing site and all brand sites. Designate one site as the central hub for user management.

2. Create Users Once, Deploy Everywhere

From the governing site dashboard, create new users and assign them to multiple brand sites simultaneously, with the appropriate roles for each.

3. Manage with Granular Control

Modify user roles on specific sites, remove users from selective sites while maintaining access elsewhere, or perform bulk operations across your entire network.

4. Approve Profile Changes

When users or brand admins request profile updates, the network admin reviews and approves or rejects them through a controlled workflow, maintaining data integrity across all sites.

Why We Built It

In enterprise environments, we consistently encounter organizations struggling with user management across multiple WordPress sites. The challenges are familiar:

• Inconsistent user access and permissions across brand sites
• Administrative overhead from manual user provisioning
• No centralized control over who has access to what
• Security risks from ungoverned profile changes
• Duplicate efforts when onboarding or offboarding team members

This fragmentation doesn’t just create operational headaches. It leads to:

• Security vulnerabilities from orphaned accounts
• Compliance risks from inconsistent access controls
• Wasted engineering time on repetitive user administration
• Slower onboarding and higher administrative costs
• No audit trail for user changes across the network

OneAccess, built as part of our OnePress framework, addresses all of this. It provides a single pane of glass for managing users across your entire WordPress ecosystem, without sacrificing the flexibility each brand site needs.

Key Features

Who Benefits

A centralized user management system lets IT and security teams maintain consistent access controls and reduce security risks from ungoverned accounts. It helps HR and operations streamline onboarding and offboarding across all brand properties. 

And it enables global enterprises to enforce governance policies while empowering regional teams to manage their own content, without compromising on security or compliance.

Next Steps

We will continue to expand the capabilities of OneAccess. The code is open-source and available on GitHub. Check out the installation guide and contributing guidelines when getting started. We’d love your feedback, contributions, and ideas.

We’re committed to making WordPress the go-to platform for organizations with ambitious multi-site needs, and OneAccess is another step towards the OnePress vision that enables it. Along with OneDesign for pattern synchronization, OneAccess completes another critical piece of the enterprise WordPress puzzle.

To learn more, get in touch with us.